BarnsBook is offline-first. Here is the short version; the privacy policy is the full text.
Where your data is stored
Everything you enter is saved in a database on your device. There is no sign-in and no BarnsBook account. Photos, receipts and attachments stay on the device.
What leaves the device, and when
| Feature | What happens |
|---|---|
| iCloud (iPhone, iPad, Mac) | Sync files and backups go to your own iCloud account. Apple, not BarnsBook, holds them. |
| Team ranches | Records for a ranch with a team sync through BarnsBook's servers (sync.barnsbook.app). Your device registers with a random ID and device name. Photos and attachments are not uploaded. |
| Subscriptions | Purchased through Apple. BarnsBook never sees your payment details. |
| Crash reports | If the app crashes, a report (error details, device model, OS and app version) goes to Google Firebase Crashlytics. There is no analytics service and no advertising. |
| App updates | The app checks BarnsBook's update server for new app code when it opens. |
| Maps | Pasture maps and address lookups use your device's map service. Vendor Find Nearby sends your approximate location and search text to OpenStreetMap. |
| AI model download | Premium can download a larger AI model from Hugging Face. Everything the AI does with your records stays on the device. |
| Voice entry | Uses your phone's speech recognition. Depending on your device, Apple or Google may process the audio on their servers. |
Permissions the app may ask for
Each is optional and asked for when you use the related feature.
- Camera and photos: receipts, animal and pasture photos.
- Calendar: syncing due dates and deadlines to your calendar.
- Location: setting a ranch location from where you are, and finding nearby vendors.
- Microphone and speech recognition: voice entry.
- Face ID or Touch ID: App Lock. Your biometric data never reaches the app.
- Notifications: reminders created on your device.
Staying in control
- Export your records at any time (Export Full Backup, or CSV with Pro).
- Delete everything with Delete All Data. See Backup, sync & settings.
- If you shared a ranch with a team, a copy of its records is on BarnsBook's servers until you ask us to remove it. See Delete your data.